Acquisition
Use the Acquisition tool in the Inventory menu to register new germplasm more efficiently than with manual registration.
On smaller screens, click the logo to open the application menu.
In the Inventory menu, select Acquisition. You can import accession names from a spreadsheet in a batch, then enter the remaining data on the New Acquisition tab.
Importing names
Prepare an Excel spreadsheet with the names of incoming germplasm, with each row representing one accession. Copy the spreadsheet contents and paste them into the Paste accession names field. The system only processes columns matching the configured accession name types and displays the results on the page.
The resulting list reflects the pasted accession names. Specify the remaining accession data in the next step.
New acquisition
Click the New Acquisition link on the banner to open the form. The following image shows a completed form.
Fill in the form
Group Name is required. Use it to assign the new items to an inventory group for easier identification of the batch.
Accession Prefix sets the prefix for all accession numbers. For example, enter INTRO.
Number of Accessions is the total number of accessions to add. For example, enter 2.
In Initial Species, type part of a scientific name (for example, Oryza). The system displays the top 10 matching taxa; select one to assign it to all samples.
The next four fields provide inventory information for all samples in the batch. Maintenance Site specifies the site responsible for maintaining the samples. Select the Inventory Management Policy for all samples. Inventory Prefix is prepended to all inventory numbers. Inventory Type records the type of all items and is appended to the inventory numbers.
Use the Collection field to assign the new accessions to a collection group, such as Beans collection or Breeding lines. The default value is Default collection.
You can also specify the storage location or container type to be used for the newly created inventories.
In the Accession source section, select collected in the Source Type field and enter the date in the Source Date field.
Click Preview to review the new inventory items. Because permanent numbers are not yet assigned, the preview window displays -1 in their place.
Click Save to create the inventory and accession records. If specified, the system adds these records to the selected Inventory group.
Before printing labels for the new material, ensure that the Label Printer app is installed.
A dialog prompt appears with the option to Print labels for the new material.
