Using filters

Since a genebank usually has many records of a given type, such as accessions or inventory items, the lists eventually become lengthy. GGCE has a filtering feature that can restrict the records listed in the grid to temporarily display only those records that meet your criteria.

Many screens have a Search button on their top right corner. Clicking this Search button displays a set of options that are relevant to the current list being viewed. Designate the criteria for filtering the list and then apply the filter to display a subset of the original list.

Text search

Some filters are broad in their scope. In the following example, when the Inventory items list is displayed, using the Full text search option finds potential matches in several different fields.

In the next example, two different Inventory prefixes have been entered using the Starts with option.

“Starts with” means just that – the prefix starts with the specified text, but the prefix may contain additional text. The search ignores the text’s case.

Filtering a range of values

The Search feature can be used to filter for a range of values for an accession or an inventory number component. Shown below is an accession filter.

Searching by dates

All records have Created and Modified date fields. You can search a date range by indicating a “From” (start) and “To” (end) date. If you omit the end date, the current date is assumed.

Applying a filter

The Apply filters button is near the top of the filter’s form. The filter settings are retained for the list until you either reset or clear them. When the filter form is not visible, you can click the Search button again to add or change criteria.

Clearing (resetting) filters

To clear the search criteria, click the Search button on the grid window and then the Reset button on the Search form. Note that the Close button, which alternates with the Search button, does not clear the current filter criteria; it simply stops the display of the filter form.